How To Use Numbers On Mac Like Excel

• How To Create Number List In Excel
• Can You Run Excel On A Mac
• Best Way To Use Excel
• How To Change Numbers To Text Excel

If you need pretty graphics, Numbers can do it better than Excel. However, if you need advanced plotting and charting features, Excel is the better choice. In terms of operating systems, Excel can run on both Windows and Mac while Numbers is only exclusive for Mac. Excel is part of the Microsoft Office365 Suite. Drop your data into one of the gorgeous, ready-to-use templates, then customize your data any way you like. Select fonts and style cell borders. And add, resize, and apply styles to tables. Have Numbers do the math. You can't record macros in Numbers the way you can in Excel. But you can make scripts similar to VBA scripts in Excel. You can easily do a two-stage sort in Numbers, first by one column and then by another. I've used Excel since it first came out on the Mac back in the '80s, through a couple decades on Windows for Intel and Alpha, and have learned to loathe the ribbon and user-hostile.

Nov 13, 2020 • Filed to: Recover & Repair Files • Proven solutions

People use excel to keep a track record of their various activities. However, the main problem arises when people on the opposite ends have laptops working in different software. It can lead to loss of time if one does not know how to open number files in excel.

This post will tell you everything you need to know about opening number files in Excel and that too in three different ways. The prominent topics that this post will cover are how to open numbers file in excel using the Numbers tool for Mac and through the Numbers Tool for iCloud. Also, opening Numbers file in Excel through an online Numbers file conversion tool named Zamzar has been mentioned to make things simpler for you.

If you have been facing issues opening a corrupted Excel file, then we have that sorted out too with this post.

Each part of this post has been divided into super easy steps, each of which will lead you to your goal i.e. opening Numbers File in Excel or opening a corrupted Excel file.

However, before we get onto how to get things done, let us get to know a little about what is the difference between Number File and Excel File which will further help beginners crack the opening.

Part 1. What is the difference between Numbers File and Excel File?

The two spreadsheet programs used by almost all top-notch companies are Microsoft Excel and Apple Numbers. The benefits extended by each of these spreadsheet programs towards businesses are considerably high and noteworthy. Since years, the biggest of businesses have been making use of either or both of these spreadsheets to keep a track of their business and its growth.

Between the two of these named spreadsheets, more popularity is undoubtedly enjoyed by Microsoft Excel. However, both of these are equally capable and have significantly helped businesses, big and small alike, in business development by rendering their financial, business, and personal analysis breezy and manageable.

Microsoft Office comes in multiple configurations and all of those contain Excel, which cannot be purchased as standalone software. Also, Excel is available for both, PCs as well as Macs. On the contrary, as an application, Numbers is available only for Macs, but the online edition can be made use of by PC users as well.

Here are three points of distinction between Apple Numbers and Microsoft Excel. However, it is also to be kept in mind that these points are also the connecting wedges of them.

Concept

Although much of their features are identical, certain distinctions are easily noticeable, even to the beginners. For starters, while everything in the Excel sheet is considered as one and one formula is applied of all, a similar case is not seen in the Numbers file. In the Numbers file, everything is considered as a separate entity, no matter how many tables are there on one single sheet.

How To Create Number List In Excel

Thus, making Numbers easier to use, but limited as well in certain cases such as handling complex calculations and formulas. Thus, most big companies that need to do a lot of work in terms of numbers, Excel happens to be the first choice for them.

Functions

When and if we talk about functions, Microsoft Excel always comes out to be the clear winner every time. As of 2019, the number of functions supported by Excel is almost double to the number offered by Numbers.

Apple Numbers offer around 250 functions including finance, engineering, and statistics. Microsoft Excel, on the contrary, offers 484 functions which have been divided into 14 categories.

Simply saying, Excel can be considered a better suit for experts while Numbers is more for casual users.

Exporting

Exporting from Numbers to Excel is pretty easy and straightforward. But when an Excel file is imported to Apple Numbers, one can feel some complexities building up here and there.

Thus, this post is all about de-complexing the complexities one might face when opening a Numbers file in Excel.

Part 2. How to open Numbers File in Excel using Numbers Tool for Mac?

Opening Numbers files in Excel using Numbers Tool for Mac is not as complicated as it sounds. It is pretty easy once you go through the steps a couple of times.

Here are the 8 steps how you about this route:

1. Open your Numbers document – Your first step is to make sure that you have your Numbers document open. To check if it is the correct one, seek for the heading ‘Numbers' on the top-left corner of your Mac menu bar.
2. Click on the ‘File' Option – To get into the role of actions, find the option named ‘file' on the top-left space of the screen of your Mac.
3. Select ‘Export To' – Almost in the middle of the File menu bar you will find a sub-option titled ‘Export To'. Clicking on this option will produce a further pop-out menu of options.
4. Click on ‘Excel' – The Export To pop-out brings about a menu that contains the option of ‘excel'. Click on this option.
5. Click ‘Next' – On the window named ‘Export your Spreadsheet', you will find the option of ‘Next' in the bottom-right corner.
6. Give your file a name – Next step is to give your file a name that will reflect in both Excel as well as in Numbers.
7. Select the location you want to save it to – After having named the file, you are expected to save it to a location of your choice.
8. Click ‘Export' – In the bottom right corner of your window, you find the option of ‘export' which will save this Numbers file as an Excel file.

Part 3. How to open Numbers File in Excel through Numbers for iCloud?

Here are all the 8 steps you will need to open Numbers File in Excel through Numbers for iCloud:

1. Open Web Browser – You need to get on your browser to get into the process.
2. Go to ‘https://www.icloud.com/' – Your iCloud can be accessed on any modern browser including Internet Explorer and Opera.
3. Enter your Apple email ID Address & password – You will need to enter your details to sign in to Apple Store. In case you do not have an Apple ID, you need to create one first.
4. Click Numbers – The Apple Numbers app is the one in green color with a white-colored bar graph on it.

1. Open Numbers Document – If your document is on iCloud, it will automatically appear on the Numbers Page. In case it is not there, then you have to upload the document. All you have to do is click on the green gear icon which will lead you to a bunch of options. Click on ‘upload a spreadsheet' and then select the Numbers to document you want to upload and open.
2. Click on the wrench icon – On the top-right side of your document's page, you will find a wrench icon. Click on that icon.

1. Click on the ‘Download a Copy' – After clicking on the above option, the dropdown menu option will have an option named ‘download a copy'. Click on it.
2. Click ‘Excel' – on the right side of the window titled ‘download a copy', you will be prompted to download a .xls version of your Numbers file.

Part 4. How to open Numbers File in Excel via Online Numbers File Conversion Tool (zamzar)?

Numbers Files can be converted to a variety of other formats using Zamzar:

• Numbers to xlsx (Microsoft Excel 2007 spreadsheet)
• Numbers to xls (Microsoft Excel Spreadsheet
• Numbers to pdf
• Numbers to CSV
• Numbers to numbers09

Here are 3 simple steps to convert a Numbers File to an xls File:

1. Go to Zamzar.com – For all your file conversions online, go to zamzar.com
2. Choose Files – Once you have gone on the site, choose the Numbers file you want to convert to Excel
3. Select Your Format – Select the format you want to convert your Numbers File into. It can be either .xls or.xlsx
4. Click ‘convert' – After you have selected the file format you want to convert your files into, you simply have to click on ‘convert'.

Part 5. How to Open a Corrupted Excel File?

All of us have faced this issue when our file does not open because it is corrupted. The problem can become graver if you do not have a backup of your files.

The best and the simplest way though is to make use of Stellar Repair for Excel software because it lets you open your corrupt files which did not have any backup.

3 main methods can help you open a corrupt Excel file:

1. Using Open and Repair Tool in Excel

You can manually repair damaged Excel files with the Open and Repair Method and does not require backup as well. Here are the steps that should be followed:

• Click MS Office tab
• Click on Open
• Once the ‘Open' dialog box opens, choose the corrupt files
• Click on the arrow and then ‘Open and Repair'
• Click ‘Repair' tab

2. Try Excel File Repair Software

Third-party tools can be used to open corrupt files but one has to be exceptionally careful while choosing this third party. Make sure this third-party tool is reliable and can perform multiple tasks.

Stellar Repair for Excel is the most widely suggested tool to perform such kind of functions. This software can effectively and easily repair XLS as well as XLSX files. Also, Stellar repair is available for both Windows and Mac OS. Here are some of the added advantages:

• Can repair all corrupt Excel files
• Can fix errors in Excel files
• Can fix more than one damaged file at one time
• Recovers formula, cell comments, images, table, chart sheet, charts, etc.
• Preserves properties of Excel worksheets

Steps to Repair Excel file with Stellar File Repair:

1. Download Stellar Repair software
2. Install and launch it
3. On the Home screen, you will find a few options. Select the one which lets you select the corrupted Excel files

1. Click on the ‘browse' option which lets you select XLS and XLSX files

1. Once you have selected the file/files, click on the ‘repair' prompt to initiate the process of repairing
2. Once the scanning ends, you will be able to see all the recoverable items on the left-hand side. Any of these can be previewed by double-clicking

1. Click on the ‘save file' prompt once you are satisfied with the preview.
2. Choose the destination of your choice and click on ‘ok'

Recover & Repair Files

Recover Document Files

Repair Document Files

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Clear & Delete File

Microsoft Excel Versus Apple's Numbers: Who prevails?

The best and the simplest way though is to make use of Stellar Repair for Excel software because it lets you open your corrupt files which did not have any backup.

3 main methods can help you open a corrupt Excel file:

1. Using Open and Repair Tool in Excel

You can manually repair damaged Excel files with the Open and Repair Method and does not require backup as well. Here are the steps that should be followed:

• Click MS Office tab
• Click on Open
• Once the ‘Open' dialog box opens, choose the corrupt files
• Click on the arrow and then ‘Open and Repair'
• Click ‘Repair' tab

2. Try Excel File Repair Software

Third-party tools can be used to open corrupt files but one has to be exceptionally careful while choosing this third party. Make sure this third-party tool is reliable and can perform multiple tasks.

Stellar Repair for Excel is the most widely suggested tool to perform such kind of functions. This software can effectively and easily repair XLS as well as XLSX files. Also, Stellar repair is available for both Windows and Mac OS. Here are some of the added advantages:

• Can repair all corrupt Excel files
• Can fix errors in Excel files
• Can fix more than one damaged file at one time
• Recovers formula, cell comments, images, table, chart sheet, charts, etc.
• Preserves properties of Excel worksheets

Steps to Repair Excel file with Stellar File Repair:

1. Download Stellar Repair software
2. Install and launch it
3. On the Home screen, you will find a few options. Select the one which lets you select the corrupted Excel files

1. Click on the ‘browse' option which lets you select XLS and XLSX files

1. Once you have selected the file/files, click on the ‘repair' prompt to initiate the process of repairing
2. Once the scanning ends, you will be able to see all the recoverable items on the left-hand side. Any of these can be previewed by double-clicking

1. Click on the ‘save file' prompt once you are satisfied with the preview.
2. Choose the destination of your choice and click on ‘ok'

Recover & Repair Files

Recover Document Files

Repair Document Files

Recover & Repair More

Clear & Delete File

Microsoft Excel Versus Apple's Numbers: Who prevails?

Microsoft Excel was the first successful spreadsheet (an interactive computer application program for organization and analysis of data in tabular form) of its kind back in 1985, an improved version of Microsoft's failed original spreadsheet Multiplan in 1982.

There are now a variety of spreadsheets available, with Microsoft's Excel leading the market share with over 750 million users worldwide. In 2007 Apple released Numbers 1.0, adding to the growing rivalry between the two technology giants. Microsoft Excel has 400 functions in 11 categories compared to Apple's Numbers possessing only 262 functions in 10 categories (categories for both spreadsheet programs include date/time, text, statistical, financial and engineering, etc). Before any comparison can be made between the two spreadsheet programs, it must be first considered which computer they are being accessed from. Apple Numbers was specifically made for Mac users whereas Microsoft Excel functions on both Mac and Windows computers.

Overall Excel provides an overwhelming amount of functions in comparison to Apple's Numbers, but it can be argued that they both appeal to different spreadsheet users. Excel supports advanced charting and plotting features not available in Apple Numbers, however, Apple's charts are more visually stimulating (as seen below).

3D Chart in Microsoft Excel

3D Chart in Numbers

Numbers makes it much easier to create spreadsheets with visual impact compared to Excel, with also the option of a wider variety of templates available when the program is first opened – a feature that lacks in Excel.

Can You Run Excel On A Mac

For overall functionality, Microsoft Excel has a multitude of pre-loaded formulas and functions. Numbers consequently lacks some of the more advanced formulas and functions of Excel, such as pivot tables. While Excel has more built-in functions, on the whole, only users who employ very advanced analytical techniques would miss these missing functions in Numbers. Numbers has always been second to Microsoft Excel, with Microsoft appealing to a wide range of users through their Microsoft Office package, which has more programs with more features for business and home users compared to Apple's iWork alternative. However, Apple's Numbers saw larger growth with the introduction of their mobile app on their popular iPhone and iPad range in 2013, allowing users to collaborate on their spreadsheet documents across a variety of their Apple platforms.

The lack of mobile presence was Microsoft Excel's only downfall. New Microsoft CEO Satya Nadella, announced shortly after his appointment earlier this year that Microsoft were in plans to move popular Microsoft Office programs Excel, PowerPoint and Word to an app based format. All three Microsoft apps (Excel, PowerPoint and Word) shot to number one in the App Store, taking away Numbers' competitive edge.

With Microsoft Excel now adapted specifically for smart phones and tablets, Excel will continue to dominate the spreadsheet market. It is fair to conclude that Numbers may be difficult for die-hard Excel enthusiasts to adapt to because of the difference in the Apple and Microsoft Excel user interfaces. However, it may be a better program for the casual or the home-based spreadsheet user, who requires a user-friendly program with a wider variety of templates to assist their basic spreadsheet requirements.

Accountants and other financial experts often choose Excel because of the versatility of the program and its speed in completing complex functions and calculations, matched with the extensive list of reliable features available to the sophisticated spreadsheet user.

Best Way To Use Excel

The EwB Team

How To Change Numbers To Text Excel

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